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Adobe acrobat xi pro accessibility repair workflow guide free download |
Adobe acrobat xi pro accessibility repair workflow guide free download.Acrobat XI User Guide
This tutorial shows you how to work with the Accessibility features in Acrobat 9. See what the all-new Acrobat DC can do for you. Creating PDF documents is fairly simple these days, as there are any number of tools and workflows to accomplish this most basic task. Learning to create them properly, particularly when the resulting files must meet specific legal or regulatory needs -- such as accessibility -- for a particular user audience, can be another matter.
In many US federal, state and local government agencies, for example, it's legally required Section that PDF files be prepared and distributed as accessible documents -- so the content can be accessed by people with disabilities, such as mobility impairments, blindness and low vision. In many other industries, fields and professions, while it may not be mandated by law, there are numerous other benefits to tagging PDF files to make the content accessible PDF.
Figure 1: Why accessibility is important. The authoring tools and creation workflow can be critical when accessibility is important.
Over the years, subsequent versions of Acrobat and the free Adobe Reader have included new and enhanced accessibility features -- some designed to make the products themselves easier for the disabled community to use, and others that assist in preparing document content so it can be properly deciphered by screen-reading devices or other assistive technologies. Figure 2: Acrobat 9 accessibility features. They allow for building in document structure -- automatically adding tags -- from the beginning, which is the best least manual intervention approach to creating accessible PDFs.
So are several kinds of complex documents if you use modern software like InDesign or FrameMaker that can produce tagged PDFs automatically. I have had no trouble creating semantic multi-column PDFs -- with images, no less -- that fly through the Acrobat accessibility checker without problems. We do. So why is it today that it still seems to be such a mystery to many that PDF files can be made accessible, and accordingly, why are there relatively few truly accessible PDFs being created and distributed?
What's still missing? There are so many ways to make PDF files, and while I'd love to have everyone buy a copy of Acrobat Pro, that isn't going to happen. There are too many tools that do a lousy job of tagging, if they try at all. There are some things, like adding equivalents for images and using semantics appropriately, that just cannot be added by a machine yet. While Adobe recommends that the best workflow for creating accessible PDFs is to properly prepare the source files prior to conversion, there are a number of tools within Acrobat for analyzing and correcting documents to make them more accessible.
You can use Quick Check to see if a PDF file has searchable text, document structure tags and appropriate security settings to make it accessible. You can choose which kinds of accessibility problems to look for, which guidelines to reference -- including W3C Web Content Accessibility Guidelines and Section -- and how you want to view the results. You can save the results as an HTML file or as comments that are located where the accessibility problems are detected.
However, these tools don't check documents against all accessibility criteria, including those in such referenced guidelines, and Adobe doesn't warrant that documents comply with any specific guidelines or regulations.
Figure 5: The Full Check Report offers hints on how to repair any problems. Acrobat's accessibility tools include a way to add tags -- providing a logical structure tree -- to a document.
Tags can indicate the precise reading order and improve navigation, particularly for longer, more complex documents, without changing the appearance of the PDF. Acrobat and Adobe Reader allow users to adjust screen magnification, text colors including form fields and contrast to make screen displays easier to read, and provides auto-scrolling features, keyboard shortcuts and text-to-speech "Read out loud" accommodation. The built-in Accessibility Setup Assistant guides you through a number of options for how Acrobat and Reader display documents and interacts with assistive technologies.
To further the understanding of why and how to create accessible PDFs, Kirkpatrick and Adobe have developed an updated set of training resources on Acrobat and accessibility that are freely available on Adobe. They include:. Some of the techniques apply to the Microsoft Office productivity suite as well, such as PowerPoint. This guide provides a step-by-step method for analyzing existing PDF files and making them accessible based upon that analysis.
Even if you generate an accessible PDF file from an authoring application, you should still verify the result using Acrobat's accessibility checker. Describes how to use Adobe Acrobat 9 Pro to add descriptions to form fields, set the tab order, and perform other accessibility tasks related to PDF forms.
Acrobat 9 Pro best practices for accessibility [PDF: 1. The complete content of the individual guides is also available as a single, comprehensive document. Try Acrobat DC. Learn how to edit PDF. Get started. Acrobat 9 accessibility check: Common repair hints. Creating an accessible PDF file using Acrobat 9. Ensuring your PDF is accessible using Acrobat 9. Rearrange PDF pages. Create PDF online. Convert Word to PDF online. Convert Excel to PDF online. Compress PDF online.
Sign Microsoft Word documents. Create electronic signatures. Create digital signatures. Create PDFs. Edit PDFs. Export PDFs. Combine Files. Review and Comment. Scan and Optimize. Mobile PDF. Protect PDFs. PDF Forms. Sign and Send PDFs. Print Production. PDF Standards. Acrobat DC.
Acrobat XI. Acrobat X. Acrobat 9. Acrobat Reader. Download a free trial of the new Acrobat. Share this page. Acrobat 9 Accessibility.
Adobe acrobat xi pro accessibility repair workflow guide free download.Learn how to create accessible PDF forms or how to create compliant PDF forms.
Tagged multimedia. Screen flicker. Timed responses. Accessible links. Tagged form fields. Field descriptions. For accessibility, all form fields need a text description tool tip. To add a text description to a form field: Select one of the Form tools, and then right-click Windows or Ctrl-click Mac OS the form field. Choose Properties from the context menu. Click the General properties tab.
Enter a description of the form field in the Tooltip field. Alternate text. Figures alternate text. Make sure that images in the document either have alternate text or are marked as artifacts. If this rule check fails, do one of the following: Select Figures Alternate Text in the Accessibility Checker panel, and choose Fix from the Options menu.
Add alternate text as prompted in the Set Alternate Text dialog box. Use the Tags panel to add alternate text for images in the PDF. Nested alternate text. Remove both the Alternate Text and the text to which it's applied from the Object Properties dialog box, and then click Close.
Associated with content. Open it in the Tags panel. Remove the Alternate Text from the Tags panel for any nested item that has no page content. Hides annotation. Remove the alternate text from the Object Properties dialog box, and then click OK. Other elements alternate text. TH and TD. For accessibility, it's necessary that all tables in the PDF have a header. Select the table by drawing a rectangle around it.
In the Reading Order dialog box, click Table. Click Edit Table Summary. Enter a summary and click OK. List items. Create elements, change the types of elements, or rearrange existing elements by dragging them. Lbl and LBody. Appropriate nesting. This rule checks nested headings. When this check fails, headings are not nested properly. WCAG 2. It's necessary that authors and developers consider this provision and ensure conformance. AA Design-specific. AAA Design-specific.
It's necessary that authors and developers consider this provision and ensure conformance 1. AAA 7. Level A 7. PDF3 1. Level A Design-specific. Level AA 7. Level AA Not applicable G 1. Address any items with a red x before export. In the window that pops up, select Save and wait for your file to process. Touch Scan on the interactive touch screen. Combine Files. Review and Comment. Scan and Optimize. Mobile PDF. Protect PDFs. PDF Forms. Sign and Send PDFs. Create electronic signatures.
Create digital signatures. Create PDFs. Edit PDFs. Export PDFs. Combine Files. Review and Comment. Scan and Optimize. Mobile PDF. Protect PDFs. PDF Forms. Sign and Send PDFs. Print Production. PDF Standards. Page 31 3. This is very important when the PDF must be regenerated based on changes in the source file. If changes are only made in the PDF and not in the source file, accessibility work will need to be done each time the document is updated.
Enter a title in Document Title area of the Description tab. Enter a subject 3. Enter an author 4. Page Create Accessible Links If the document was tagged during conversion from an authoring application to Adobe PDF, the links and URLs in the document are most likely already active and included in the tag tree and thus accessible to users of assistive technology.
Unfortunately, scanners only create an image of text, not the actual text itself. This means the content is not accessible to users who rely on assistive technology. Downsampling should be set to the highest resolution as measured in dots per inch dpi. This should be dpi.
Page 47 Tags panel. To indicate the document is tagged: 1. Select the Options icon from the Tags panel. Page 48 To run the Accessibility Checker to determine if the document is tagged, perform the following: 1.
Page 50 TURO. Page 53 When the document was tagged but specific content is still missing tags: 1. Select the untagged content in the tree. A Recognition Report for adding tags has been generated.
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